Transfers between schools
When a pupil moves, the record moves with them
A family moves town, and their child changes school. Today the receiving school is handed paper — a report card, a letter — with nothing to check it against, so the office retypes the record and the mistakes begin at the enrolment form. ExalyCampus lets the two schools settle it between them, with the family carrying the key.
The gap is the handover
A pupil's history crosses a school boundary on paper: marks, guardians, attendance, a term or two of report cards. The receiving school has nothing to check any of it against, so it does the only thing it can — trusts what it is given, and types it in again.
That is where the errors come from. A mark misread. A guardian's telephone number copied wrong. A period missing from the middle of a record. And an altered report card is hard to spot and worse to challenge — no head teacher wants to accuse a family at the enrolment desk.
What it does
Three things it does
-
Verify a pupil
A receiving school can confirm that a pupil's academic record is genuine, and that it came from the school that issued it — rather than taking a photocopy's word for it.
-
Verify a document
Report cards, letters and certificates issued by a school can be checked the same way: the receiving school confirms that a document really was issued by that school, to that pupil.
-
Move the record
When a pupil transfers, their record is copied across with both schools' agreement, so nobody retypes an enrolment form, a guardian's details or a history of marks.
How it works
Both schools have to agree
Four things are true of every transfer, whether it is a verification or a full move of a pupil's record.
-
Both schools agree
A transfer is never one school reaching into another's records. The school the pupil is leaving issues the verification, and the school taking them in accepts it. Nothing moves until both have agreed.
-
The family starts it
A transfer begins with something the pupil's family carries — a short code given to them by the school they are leaving. The receiving school does not go looking for pupils on the platform.
-
Only the pupil's record travels
Their enrolment details, their guardians, their attendance, and their marks and report cards. The receiving school sees what has been shared with them, and nothing else of the school the pupil left.
-
Every transfer is recorded
Who asked, who agreed, and when. So the question “where did this record come from?” always has an answer.
What it saves
A term that starts with the record
- A pupil's history arrives intact, so a head teacher starts the term with the record rather than a form.
- Nothing is retyped, and retyping is where the mistakes come from.
- A document your school issues can be checked by the school receiving it, so an altered or forged report card is a non-question at the enrolment desk.
- Both schools stay in control of their own records: the pupil's family starts the move, and neither school can reach into the other.
- It gets more useful the more schools use ExalyCampus — a transfer needs the school on the other side to be on the platform too.
Where it works
It works between schools that use ExalyCampus
This is the one thing worth being straight about. A school can verify a record because both schools keep their records in ExalyCampus — that is what makes checking possible at all.
We cannot vouch for a document issued by a school that is not on the platform, and this page will not pretend otherwise. If the school a pupil is leaving does not use ExalyCampus, that move is still a handover on paper.
The more schools in your area use ExalyCampus, the more often a pupil's record crosses a boundary intact. That is a real reason to be early — and a better argument than claiming more than the product can do.
Questions
The things schools ask us
Does this work if the school my pupil is leaving does not use ExalyCampus?
No, and it is better to say so plainly. Verification depends on both schools keeping their records in ExalyCampus. If the school on the other side is not on the platform, the move is still a handover on paper.
Who starts a transfer?
The pupil's family. The school they are leaving gives them a short code, and they take it to the school they are going to. One school does not go looking through another school's records.
What can the receiving school see?
What has been shared with them: the pupil's enrolment details, their guardians, their attendance, and their marks and report cards. Nothing else of the school the pupil left.
Can a school check a document without a transfer?
Yes. A document can be verified on its own — the receiving school confirms that a report card, letter or certificate really was issued by that school, to that pupil.
Taking pupils from another school?
Tell us which schools your pupils usually come from. If they are on ExalyCampus, a transfer can be settled between the two offices instead of on paper.