Run the whole school from one set of records.

Name, roll number, class, division, session, guardian and telephone, with a photograph. A pupil's page also holds their admission date, blood group, guardian and medical notes.

Each pupil gets a printable ID card carrying a QR code the office or the gate can scan.

A staff directory, so payslips, staff attendance and permissions have somebody to belong to.

Classes with their sponsor, president and capacity, and the divisions and sessions the whole year's record is kept against.

A register per class per day — present, absent or late — with a reason recorded for an absence and a one-touch “mark all present”. The day is saved and then locked read-only; only an administrator can reopen it.

A pupil marked absent can be notified to their guardians the same day, instead of the office chasing later.

The same register for teachers and other staff, not just pupils.

The week's routine built period by period, for each class.

Exams with their type, subject, date, time, room and status, and a grade sheet for each one.

Marks entered per subject, session and division, saved as they go and then submitted into the year's report.

A teacher sets an assignment with a due date and a window in which pupils may still change their answer; pupils submit, and the teacher grades the submissions.

A yearly report per pupil, published per period and readable by the pupil and their guardians.

The types of payment the school accepts and the periods they fall in, so fees have deadlines rather than guesses.

Total due, paid and outstanding balance for each pupil, with the full history log of every payment while the pupil is enrolled.

The bursar posts an adjustment against a fee record instead of quietly editing a receipt.

Money going out is entered as an invoice with its type, amount and date, then approved or rejected, with the invoice or receipt — a photograph or a PDF — attached to the record.

Payroll is prepared for a period, submitted for approval, approved or rejected as a batch, then marked paid — with base pay, bonus, deductions and net pay for each employee.

The fees book, adjustments, invoices and payroll all sit in one system with the approval attached to each entry. When the head, a board or an auditor asks how a figure was arrived at, the answer is on the record — not assembled from receipts afterwards.

Every staff payment stays on the employee's own page, so a question about last term has an answer.

Earnings and spending summarised with a chart, so the month can be seen at a glance rather than reconstructed from receipts.

ExalyCampus does not hold, receive or move money for your school. Fees are still paid the way you take them today — the system writes down what happened, keeps the balance and the history, and leaves the money where it belongs.

Notices with a category and a chosen audience — a class, the staff or the whole school — and the date they were posted.

A notice or a reminder arrives as a message inside the app, as a push notification on the phone or computer, and as an e-mail to the school's own mail accounts.

Conversations between staff with unread counts and search, instead of the school's business living in personal WhatsApp groups.

SMS is not switched on yet. When it is, guardians who do not use the app will still get the message — we will tell schools as soon as it is live.

Receipts, payslips and report cards collected in one register, with the office deciding what a family may see.

The book catalogue by name, writer, subject, class, division and session.

The bus fleet and its routes: route, bus number, driver, the driver's telephone and whether the bus is in service — with totals for buses, seats and vehicles in maintenance.

Rooms by building, floor and type, with the number of beds, how many are occupied and which warden is responsible — and totals for rooms, beds and space left.

The head's dashboard leads with pupils, teachers, parents and earnings, then the roll broken down by class and by boys and girls, all exam results, and the star students for the year. A pupil sees their own attendance, grades, timetable and financial history.

The school decides what each post can see and do, and the menu itself follows that: a bursar, a registrar and a class teacher each get their own view.

The grade breakdown for the year (the points must add to 100), divisions, sessions, payment types and fee structures.

When someone is not sure how a job is done — where a balance lives, how to reopen a register, what happens at the end of a period — they can ask the assistant in the app and get an answer there and then, instead of waiting for a call-back or asking the same question twice.

Setup, moving your classes across, or a question the assistant cannot settle: a person from the studio answers the telephone and the e-mail address on the Contact page.